Jul 112012

Lots of people have been asking about download access to presentations and posters. Sorry we didn’t provide information about this earlier – I confess it was partly because until we had missed a simple setting in our conference submission system that provided public access to downloads.

The good news is that many presentations and posters are now available directly from the detailed pages in the conference agenda ; this isn’t a permanent home for the content but it will be available to access for at least the rest of this calendar year. At present, presentations are only there if presenters uploaded them beforehand (similarly for posters.) We’re also trying to collect presentations as they are given, but we can’t guarantee a 100% success rate. If you are a presenter or poster author, please do take a minute or so to upload your presentation whilst you are here. We are only making content available after each session has run, so there’s no risk of any surprises being unleashed early.

Given all that we’ve heard at OR2012 about the advantages of putting content online and making it open and the value of putting content in repositories, it would be downright contrary of any of you not to comply and place your content in the staging post for the conference repository. Do it now if only for the brief glow of self-satisfaction that it will give.


 July 11, 2012  Posted by at 1:59 pm Updates Tagged with: , ,  2 Responses »
Jul 092012

If you are the author of a poster at this year’s conference, make sure you pick up your free poster stickers from the registration desk. We’re trialling a simple way to help poster authors have discussions with delegates about their posters even when they aren’t standing next to them. You can place the poster stickers on your clothing, your conference bag, laptop or anywhere else you think it will attract attention. 4 stickers have the full title of your poster on them as well as an image of it; 3 just have the poster itself. One contains identifying information to make it easy for the registration staff to hand out the right stickers to the right people.

If you are a delegate and see someone wearing a poster sticker, why not ask them about it ?

Stickers were only printed for those who uploaded their posters to the conference system by early July. If you didn’t do that, we’re sorry but you won’t have any stickers waiting for you.

 July 9, 2012  Posted by at 9:32 am Delegates, Updates Tagged with: ,  Comments Off on OR2012 Poster stickers
Jul 062012

The wait is nearly over! We are just a weekend away from the start of Open Repositories 2012 and a warm welcome from us all here in Edinburgh awaits. There are over 430 coming to OR2012. It’s a packed programme and we know it will be a busy (and exhilarating) week.

We have arranged 14 workshops in total on Monday and Tuesday morning, many of which are now fully booked. We would be grateful if you could check your booking and, if you are no longer able to attend, notify us or cancel the booking yourself as there are waiting lists for several workshops now.

There will also be an opportunity for the repository user group communities (DSpace, Fedora and EPrints) to share their latest developments and work. These user group sessions are open to all delegates and offer an excellent opportunity to find out more.

This year we have introduced a third “Repository Fringe” strand, based on the very successful “Repository Fringe” hosted here at the University of Edinburgh. This includes a wide range of Pecha Kucha presentations which promise to be lively. There’s also an opportunity to contribute to the Open Access Index project and to learn more from Ipsos Mori about online survey tools.

Registration will take place in Appleton Tower (see campus map). The registration desk will open on Monday 9 July at 8.30 am and will be available throughout the conference. A separate conference office will also be available to deal with any further enquiries you may have.

For the latest details please refer to the online programme.

A printed programme and delegate list will be provided upon registration.

We have organised wall-to-wall sunshine for the week starting Monday 9 July but have yet to identify a delivery mechanism. We shall work on this over the weekend!! In the meantime check the forecast here and it may be prudent to pack an umbrella, it is summer after all!

Travel and Accommodation
Details about travel and the conference accommodation can be found on the conference website – click on the Registration link in the menu above to access the relevant pages.

If you haven’t booked accommodation yet please refer to our Accommodation information.  Note: The cost of accommodation is NOT included in the registration fee.

The conference will take place on the George Square campus at the University of Edinburgh.  Opening and closing sessions will take place in George Square Lecture Theatre. All other sessions will take place in Appleton Tower (See central area maps[PDF] and also our OR2012 Google Map of the venues).

For further information about the conference location please refer to: http://or2012.ed.ac.uk/location/

Speakers and Session Chairs
If you are a speaker and haven’t yet sent us your presentations please do, it will really assist the smooth running of the conference. Further guidance about timings, set-up etc is available elsewhere on the conference site for speakers and session chairs.

Network Access and Eduroam
There is wifi throughout the George Square campus through two routes. Users of either wifi option should be aware of the University of Edinburgh Computing Regulations.

Eduroam is available and accessible throughout the buildings so Eduroam users should be able to login with their usual details. You may need to set this up at your own institution before arriving.

We can provide free University of Edinburgh wifi guest accounts will be available for OR2012 – please ask at the registration desk for more information and your guest login details.

If you have a mobile device like a tablet or smartphone, guidance is available from the University of Edinburgh.

Social Media and Recording
We will be recording, blogging, tweeting, using Crowdvine and other exciting social media tools throughout Open Repositories this year. We hope that you’ll join in the fun so, if you are curious about any of these tools but haven’t used them before we’d like to help you get started. We have put together a Beginners Guide to Social Media for OR2012.

Have a look and please do leave a question or comment – or email them to: Nicola.Osborne@ed.ac.uk We are also looking for live bloggers so contact Nicola to volunteer and be part of our social media mix.

#OR2012 is the perfect time to take the plunge with Twitter and we recommend following the conference’s official Twitter account @OpenRepos2012 for all the latest news and breaking action.

Lunches and snacks
Lunches, coffee, teas and snacks will be provided to all delegates each day at the conference. There will be coffee breaks available during the workshops.

Open Repositories 2012 would not be possible without the sponsors, supporters, collaborators and organisers that enable us to make this both a highly useful and very enjoyable event and we would like to take the opportunity to thank them.  Find out more about our sponsors here. Many of the sponsors will be exhibitors in the concourse in Appleton Tower during the week, drop by and say hello.

Social Events
The social events are included in your registration fee.

There will be a Drinks Reception in the Playfair Library on the evening of Tuesday 10 July 6pm – 8pm). This will be opened by the Depute Lord Provost of Edinburgh, Deidre Brock with reply from Professor Jeff Haywood, Vice-Principal of Knowledge Management & Chief Information Officer, University of Edinburgh.

Please note that canapés will be served at the Drinks Reception and as such delegates are advised to make their own dinner arrangements. There are a wide range of restaurants to suit all tastes and budgets in the vicinity.

On Wednesday evening (11 July) there will be a conference dinner and a Ceilidh at the National Museum of Scotland. Drinks will be served at 7 pm with dinner at 8pm and dancing until just before midnight, if you can stand the pace! We are delighted that Dr John Howard, Chair of the Steering Committee has agreed to be our Master of Ceremonies and to announce the winners of the Developer’s Challenge, after their Show and Tell earlier in the evening.

An invitation for dinner will be in your registration pack. If you don’t plan on coming to the conference dinner we would appreciate it if you hadn’t the dinner invitation back to us at registration. This will assist us with numbers.

Anything else? Need help?
Contact us by e-mail at or2012@ed.ac.uk or on Twitter using #or2012info and we will do our best to help, we look forward to seeing you in Edinburgh.

Kevin Ashley
Chair of OR2012 Programme Committee

 July 6, 2012  Posted by at 5:17 pm Delegates, Updates Tagged with: , , ,  Comments Off on Just a few days to go…
Apr 302012

We’re happy to announce a draft outline programme for this year’s Open Repositories conference which shows you what is happening on each day. It’s available as a PDF linked to the thumbnail image in this article. We’re not currently in a position to announce detailed schedules for every paper and workshop (although workshop timings should be available very soon) but we hope that the outline programme is enough to help you with travel planning.

Overall we’re expecting to run 16 workshops. These will take place in parallel on Monday all day and Tuesday morning. Most are half days but some are whole days. We’re still discussing details with some workshop organisers, but confirmed titles already include:

  • Multirepository Deposit to an Open Educational Repository and Institutional Archive at the same time
  • Hydra 101: An Introduction to Hydra and Collaborating in the Hydra Community
  • DSpace XMLUI
  • Institutional data repositories – roles, shapes and forms
  • UK RepositoryNet+
  • Software repositories and their links with institutional research repositories

Following lunch and the opening plenary on Tuesday we’ll have a minute madness session for all poster presenters whilst we’ve still got you all in one room. We then split off for the first parallel sessions of papers, which continue throughout Wednesday and for the first session on Thursday morning. Tuesday evening sees an opening reception at Edinburgh University’s Playfair Library where the posters will be available for viewing; they will then be moved back to the main conference venue in Appleton Tower for the remainder of the conference. Tuesday will also see the start of this year’s developer challenge and of Edinburgh’s unique Repository Fringe, moved to early July this year in honour of OR2012. Both will continue throughout Wednesday and more details will be announced when they are available.

Wednesday will also see a third, more informal strand given over to Pecha Kucha presentations and user-organised Birds of a Feather sessions. We will be publicising a timetable for the PK talks once confirmations have been sent out in mid-May, but other aspects of this strand will have an unconference flavour whose nature and timing will be controlled by you, the delegates.

The closing plenary will come just before lunch on Thursday, after which there will be a day and a half of user group activities for Eprints, DSpace and Fedora users and developers.

 April 30, 2012  Posted by at 3:55 pm Updates Tagged with: , , ,  1 Response »
Mar 052012

Due to demand from many who didn’t hear the news about OR2012 submissions until too late, we have made one last extension to the deadline for papers to be submitted to OR2012. You can now make submissions for papers and workshops until midnight GMT on Thursday March 8th (that’s 2012-03-08T24:00:00Z for those of you who prefer  standard timesAlarm clock by moonrhino@flickr CC-BY-SA.)

This really is the final extension we can offer for papers. To move the deadline back further would risk not being able to notify authors in time to make travel and conference bookings. The change affects submissions to the main conference track and to the Eprints, DSpace and Fedora user group tracks. Remember, at this stage we are looking for a 2 to 4 page summary of your proposal – you don’t need to write a full paper to be considered.

Posters, pecha kucha submissions and other less formal contributions are unaffected by this change and can still be submitted up to March 31st.


 March 5, 2012  Posted by at 11:45 am Call for Proposals, Updates Tagged with: ,  1 Response »
Mar 012012

That link up in the top-right corner of the OR2012 web site called ‘Submissions‘ now does something useful – you can actually make submissions for the conference now instead of just writing them or contemplating them. It’s been live for nearly a week now but we  realise that although we pushed out an announcement via some lists & via our twitter account (@OpenRepos2012) it hasn’t reached everyone that it should. This is one attempt to correct that. We’re looking for submissions from old hands and from those who have never attended Open Repositories before. We’re particularly interested in submissions from those outside the world of repositories who have something to say to those within that world. There’s just a few days left – get writing!

 March 1, 2012  Posted by at 5:58 pm Call for Proposals, Updates Comments Off on Yes, the submissions system is live!