Information for Speakers


Before your talk

Upload your presentation, if possible, to the conference submission system at Make it ‘File 2’ in the ‘Final upload’ section. For Pecha Kucha presenters you MUST do this by Monday morning.  Check the programme for the time and location of your presentation. The OR2012 programme is available at: We will let you know about session chairs on your arrival here. Find your chair and make yourself known to them.

You should be aiming to speak for 20-25 minutes (full papers) or 6 minutes 40 seconds (Pecha Kucha.) On the day, check that a copy of your presentation is loaded on to the computer in the room where the presentation will take place. Don’t leave this until the last minute. If you need network access during your presentation, make sure your session chair is aware. Be prepared to do something else if network access fails during your talk.

During your talk

Each presentation room will be equipped with a PC with standard software, data projector and microphone. A technician will be on hand to assist with technical requirements. If you need any other equipment you should have notified us in advance. We aren’t aware of any special requirements and hence have made no provision for them. In particular, you should not expect to present using your own laptop or other equipment.

Conference papers

Conference paper presentations will take place during parallel sessions. Delegates will have approximately 20 minutes for presentations and 5-10 minutes Q&A discussion. The session chair will determine whether presenters will take questions at the end of each presentation or at the end of the session.

The chair of each session will time and bring each presentation to a halt using a series of timing cards. Please heed their instructions, particularly when they wave their arms wildly.  You may find it useful to rehearse your talk.

Pecha Kucha

Each Pecha Kucha presentation will be 20 slides. Presenters will have 20 seconds to talk to each slide before it automatically advances to the next slide. Each presenter therefore has a total of 6 minutes and 40 seconds. Where possible the session chair will break for questions after three Pecha Kucha presentations prior to continuing with the next set of presentations. For further information about Pecha Kucha  see:


User Group session presenters will have been contacted by the User Group session chairs who will confirm timing at the beginning of each session.

After your talk

We aim to record all talks and will make the recordings available online afterwards. If you do not want us to do this, let us know by email beforehand or tell your session chair on the day.

Above all, enjoy talking about what you do and take the opportunity to talk to others about it afterwards!



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