Jul 062012

The wait is nearly over! We are just a weekend away from the start of Open Repositories 2012 and a warm welcome from us all here in Edinburgh awaits. There are over 430 coming to OR2012. It’s a packed programme and we know it will be a busy (and exhilarating) week.

We have arranged 14 workshops in total on Monday and Tuesday morning, many of which are now fully booked. We would be grateful if you could check your booking and, if you are no longer able to attend, notify us or cancel the booking yourself as there are waiting lists for several workshops now.

There will also be an opportunity for the repository user group communities (DSpace, Fedora and EPrints) to share their latest developments and work. These user group sessions are open to all delegates and offer an excellent opportunity to find out more.

This year we have introduced a third “Repository Fringe” strand, based on the very successful “Repository Fringe” hosted here at the University of Edinburgh. This includes a wide range of Pecha Kucha presentations which promise to be lively. There’s also an opportunity to contribute to the Open Access Index project and to learn more from Ipsos Mori about online survey tools.

Registration will take place in Appleton Tower (see campus map). The registration desk will open on Monday 9 July at 8.30 am and will be available throughout the conference. A separate conference office will also be available to deal with any further enquiries you may have.

For the latest details please refer to the online programme.

A printed programme and delegate list will be provided upon registration.

We have organised wall-to-wall sunshine for the week starting Monday 9 July but have yet to identify a delivery mechanism. We shall work on this over the weekend!! In the meantime check the forecast here and it may be prudent to pack an umbrella, it is summer after all!

Travel and Accommodation
Details about travel and the conference accommodation can be found on the conference website – click on the Registration link in the menu above to access the relevant pages.

If you haven’t booked accommodation yet please refer to our Accommodation information.  Note: The cost of accommodation is NOT included in the registration fee.

The conference will take place on the George Square campus at the University of Edinburgh.  Opening and closing sessions will take place in George Square Lecture Theatre. All other sessions will take place in Appleton Tower (See central area maps[PDF] and also our OR2012 Google Map of the venues).

For further information about the conference location please refer to: http://or2012.ed.ac.uk/location/

Speakers and Session Chairs
If you are a speaker and haven’t yet sent us your presentations please do, it will really assist the smooth running of the conference. Further guidance about timings, set-up etc is available elsewhere on the conference site for speakers and session chairs.

Network Access and Eduroam
There is wifi throughout the George Square campus through two routes. Users of either wifi option should be aware of the University of Edinburgh Computing Regulations.

Eduroam is available and accessible throughout the buildings so Eduroam users should be able to login with their usual details. You may need to set this up at your own institution before arriving.

We can provide free University of Edinburgh wifi guest accounts will be available for OR2012 – please ask at the registration desk for more information and your guest login details.

If you have a mobile device like a tablet or smartphone, guidance is available from the University of Edinburgh.

Social Media and Recording
We will be recording, blogging, tweeting, using Crowdvine and other exciting social media tools throughout Open Repositories this year. We hope that you’ll join in the fun so, if you are curious about any of these tools but haven’t used them before we’d like to help you get started. We have put together a Beginners Guide to Social Media for OR2012.

Have a look and please do leave a question or comment – or email them to: Nicola.Osborne@ed.ac.uk We are also looking for live bloggers so contact Nicola to volunteer and be part of our social media mix.

#OR2012 is the perfect time to take the plunge with Twitter and we recommend following the conference’s official Twitter account @OpenRepos2012 for all the latest news and breaking action.

Lunches and snacks
Lunches, coffee, teas and snacks will be provided to all delegates each day at the conference. There will be coffee breaks available during the workshops.

Open Repositories 2012 would not be possible without the sponsors, supporters, collaborators and organisers that enable us to make this both a highly useful and very enjoyable event and we would like to take the opportunity to thank them.  Find out more about our sponsors here. Many of the sponsors will be exhibitors in the concourse in Appleton Tower during the week, drop by and say hello.

Social Events
The social events are included in your registration fee.

There will be a Drinks Reception in the Playfair Library on the evening of Tuesday 10 July 6pm – 8pm). This will be opened by the Depute Lord Provost of Edinburgh, Deidre Brock with reply from Professor Jeff Haywood, Vice-Principal of Knowledge Management & Chief Information Officer, University of Edinburgh.

Please note that canapés will be served at the Drinks Reception and as such delegates are advised to make their own dinner arrangements. There are a wide range of restaurants to suit all tastes and budgets in the vicinity.

On Wednesday evening (11 July) there will be a conference dinner and a Ceilidh at the National Museum of Scotland. Drinks will be served at 7 pm with dinner at 8pm and dancing until just before midnight, if you can stand the pace! We are delighted that Dr John Howard, Chair of the Steering Committee has agreed to be our Master of Ceremonies and to announce the winners of the Developer’s Challenge, after their Show and Tell earlier in the evening.

An invitation for dinner will be in your registration pack. If you don’t plan on coming to the conference dinner we would appreciate it if you hadn’t the dinner invitation back to us at registration. This will assist us with numbers.

Anything else? Need help?
Contact us by e-mail at or2012@ed.ac.uk or on Twitter using #or2012info and we will do our best to help, we look forward to seeing you in Edinburgh.

Kevin Ashley
Chair of OR2012 Programme Committee

 July 6, 2012  Posted by at 5:17 pm Delegates, Updates Tagged with: , , ,  Comments Off on Just a few days to go…